Using Apple’s iWork suite of apps to produce Office-compatible documents on the iPad

Apple’s iWork suite of apps include Keynote (for presentations), Pages (for word documents) and Numbers (spreadsheet).  These apps tend to be very intuitive, yet powerful – beating “all-in-one” types of office apps such as Quick Office or Documents to Go. Each app retails for £6.99 on the app store. These apps suffered from limitations in the past but with the release of iOS6 one can easily transfer documents created within these apps onto Dropbox or any other cloud-based storage service.  These videos, produced by iPadagogy show you how easy their use can be….

• KEYNOTE

• PAGES

• NUMBERS

Credits: iPadagogy

Streaming a powerpoint presentation onto student devices and add interactivity during your lectures

One of the most popular ways of using an iPad in a lecture theatre involves streaming the content of your powerpoint presentation student devices in real time using Nearpod, a free app that comes in two parts, a teacher app for the lecturer to load and broadcast the presentation, and a student app which acts as a receiver.  To ensure only your students get your content, they are asked for a pin number when they join your session – the pin number is unique to the session, and displayed on the teacher app. Once students log in and enter the pin number, the content of your presentation is streamed onto their devices.

Going down that route means students are no longer able to annotate the pdf handout on the screen. Having said that, there is an added value in using nearpod as the app enables for more interactive presentations by embedding polls, surveys and quizzes into the presentation which can be taken by students in real time. Results from these polls are then broadcast to the lecture theatre in an aggregate form, which enable you to identify how students have responded to your questions.  At the end of the presentation, nearpod emails the lecturer with a report showing how each student answered each question, which could be used for assessment purposes.

To get started your presentation needs loading into nearpod on their website from which they can be published and made available to students with the correct pin number. You can re-use your existing powerpoint presentations by converting them into pdf and nearpod will treat each pdf page as a slide. On their website you can add new slides, add polls, surveys and quizzes. When you are done, you can publish the presentation, ready for streaming onto student devices on the day.

The YouTube channel for iPadagogy has two great videos demonstrating how to use nearpod and interact with students. They give a good overview of what can be done, and how easy the process seems to be.

Using Notability to annotate documents

Notability is probably the most powerful app that enables you to (1) create typed and hand written notes, and (2) annotate pdf documents, as well as web clips and pictures. The app integrates nicely with Dropbox, where a copy of your notes can be uploaded for retrieval on other devices. The app retails for £0.69 on the app store.

Credits: iPadagogy’s YouTube channel

Productivity-enhancing features in iOS6

If you already own an iPad 2 or 3 you will have been offered to upgrade it to Apple’s latest operating system for iPads – iOS6.
With it came a range of improvements, additional functionalities, and the much reported (and criticised) replacement of Google Maps by Apple’s own mapping system, called Maps. This post is a summary of the main functionalities iOS6.

1. Improved Siri
Long pressing the home button launches Siri, Apple’s voice recognition software, initially launched with the iPhone 4S. I had never thought much of the functionality, given the inability of traditional voice recognition software to deal with foreign accents. But I must admit Siri seems to be working fine, even for myself with a strong French accent.
Siri can deal with a number of “actions” which can be launched using suitable words, for example take notes, create an appointment, do a web search etc. By long pressing the home button Siri appears on the screen and asks what it can help you with.

If this is your first time, you may want to look at the guide, accessed by pressing the “i” button next to “What can I help you with?”. You are then presented with a guide that details ways to get it to perform actions on your behalf. Tapping the “i” button next to each action reveals ways to speak to Siri and get it to perform the task you want. To create an appointment in your calendar you will need to use the words “set up a meeting”. Alternatively you can use “meet with…”, “schedule a meeting…” Etc.

You can post to Facebook, tweet, ask it what the weather’s like, do a web search, type notes, set up meetings, create reminders, ask your current location and what’s nearby. It is a rather sophisticated (and possibly the most sophisticated) voice recognition software I have encountered, with the added functionality that it can perform actions on your behalf by speaking to it.
You will need an Internet connection for Siri to work, but it has been getting a lot more smarter (and useful) lately, so why not give it a try?

2. Improved notifications
If you found notifications to get in the way of what you are doing, reading or creating on the iPad, you will welcome the addition of a new “Do Not Disturb” functionality in your Settings. You can set times (e.g. 3-5.15pm) during which you do not want to get disturbed by notification of new emails, tweets, reminders and missed FaceTime calls.
To activate the functionality, go into Settings and slide Do Not Disturb to ON. Then, go into Notifications and set the times when the Do Not Disturb function is to be activated. You can set exceptions to the rule too.

3. VIP Mailbox
While using emails it can be difficult to distinguish the wood form the trees. And lets face it, some people are more important than others, right? With iOS6 comes VIP Mailbox, a new inbox in your Mail app.

You can select specific senders and add them to your VIP inbox by tapping onto the sender’s name in any email, then tap on “add to VIP”. Emails from those senders won’t be moved from your mailbox, but only those emails will be displayed in your VIP mailbox should you wish to monitor emails from specific senders.

4. Clock
This may sound silly but the lack of built-in clock (and alarm) functionality on the iPad has always been a bit of a let down for me. With iOS6 Apple has produced a great Clock app which comes pre-installed – complete with world time (for different cities) and an indication of what the weather is like in these places. It only deals with capital cities, from what I can tell – so you will have to use London for Leeds but never mind….

The clock app comes with an Alarm, Countdown and Stopwatch tabs. The Alarm functionality is pretty good – you can set a number of alarms for different times, repeating on selecting days and the app displays your alarms on a spreadsheet-like interface.

5. Better integration with Facebook and Twitter
While Apple got busy getting divorced from Google and removing all Google apps on iOS6, they also got closer to Twitter and Facebook – to the point of integrating these two services deep throughout the operating system. No need to launch the twitter app to tweet, or the Facebook app to update your status. You can now post to both platforms from within the drop-down notification area, from within the browser, and from within the Photos (and most other) apps. Tap “Share” from within most apps, and you are now presented with a revamped menu that includes twitter and Facebook.

So if you come across an interesting web page you can now share it with your followers by using the Share button – it will attach the web page as a picture to your tweet or Facebook post. Easy.

You can also now tweet or post to Facebook using the “tap to tweet” and “tap to post” function in the Notification area from your home screen and anywhere on the device.

6. Offline web reading
Reading an Internet page offline was virtually impossible, unless you used the excellent Pocket app. Until now. You can now save a page for viewing later by saving it into your “Reading List” on the browser, and it will display later – even if you don’t have an Internet connection. Saving it is a straightforward process: display the desired webpage in your web browser while using wifi, tap the Share button then “Add to Reading List”. Done.

Next time you are in a plane, open your web browser and go to your Bookmarks. You will notice three tabs at the bottom of the menu: Bookmarks, History and Reading List.

Go into your Reading List and the web page you saved earlier will be there. Tap on it and it will display in your browser, despite the absence of an Internet connection.

7. Better integration of cloud-based storage services (e.g. Dropbox) into Apple’s iWork suite of apps (Keynote, Pages, Numbers)

This is a fantastic addition – until now, there was no easy way to edit or create a document, spreadsheet and presentation in Apple’s Pages, keynote and Numbers and getting it to send the file to your Dropbox account. The functionality is now built-in. In Keynote, tap the “Share and Print” menu, and you’ll notice a new “Open in another App” menu that links to your Dropbox and any other other app that supports the file. This works in Pages and Numbers too. The app will save the file in the MSc Office format, including pdf before uploading it to your Dropbox. Alleluia!

8. Update apps without entering your password

With each update notification came the prompt for your Apple ID password. This was cumbersome. With iOS6 the iPad will no longer ask for your password before updating existing apps. If you are paranoid about your security you can revert to the old systematic prompt in the Settings.

9. Browser tab sync across iOS devices
A useful feature for those of you who own both an iPad and a reasonably recent iPhone. On both browsers you will now notice a new icon by the address bar representing a cloud. Tapping the cloud reveals titles of web pages currently opened in the browser of other iOS6 devices, such as your iPhone. This is useful should the webpage you are intending to read on your iPhone does not quite fit the smaller screen – switch over to the iPad, tap the cloud icon and the web page will be there, waiting for you.

While a useful addition, it is not revolutionary: Google’s Chrome browser has offered tab syncing on Chrome across the desktop and Android devices for some time. Still, a worthy addition.

10. The let down

Apple’s divorce from Google means no YouTube app, and no Google Maps app either. If this is a problem, you can still access Google Maps on the iPad’s browser at http://maps.google.co.uk. Once the page has loaded, you can create a shortcut on your home screen by using the “Share” button and tap onto “Add to home screen”. Apple’s own mapping efforts, and the decision to remove Google Maps from the OS have been criticised, with towns showing in the wrong locations and railway stations in the middle of the ocean. Never mind, they’ll get there eventually. Apple said improvements would come later. Traffic data on Apple’s Maps come from Tom Tom. The built-in navigation functionality does not look too bad, but public transport users will have lost Google’s excellent integration of transit schedules throughout the world, although Apple recently said they would work with transport providers to integrate the feature into their own mapping app. So wait and see…. Better laugh than cry is what might have come into the mind of that London Overground station supervisor….

Google does not want to be left behind, and they’ve announced the release of both apps by the end of the year so watch this space…

11. Conclusion

Evolution, not revolution. A welcome refinement of the OS with a clear focus on making us more productive than ever. The days when all we’ll need is an iPad to get on with our daily lives are getting closer. Definitely a worthy upgrade.

Have I missed something?

Creating and accessing pdf documents on the iPad using Save2PDF

We mentioned Save2PDF as a useful app to create pdf files out of websites, documents, contacts and images directly on your iPad. What I did not mention is that Save2PDF is also a good way to access pdf documents while on the go with no wifi connection – as long as your files are stored locally on the device.

In this post I will show you how to create a pdf file using the app, and how to access them for reading on the go. Click on the screenshots to enlarge them!

Creating pdf files

1. Download Save2PDF from the app store and open it on the device. By default, the app will list a file called “Getting started” on the right hand side of the interface. This file comes pre-installed on the device when you download the app, which is why it appears on your file list. This file is a .txt file, and here we will convert it into a pdf document.

2. Select the file by tapping onto it once, and its content will appear in the right hand side window within the app (screenshot)

3. To convert it into a pdf, tap the pdf icon on the top right hand side of the screen (screenshot). You will be presented with a menu similar to one shown here

4. From this menu, you can email it to someone (or yourself) or preview the result. We’ll use the Save function to create a pdf version of that .txt file. Doing so will result in a prompt: where do you want to save the file? We have several options here.

5. Option number 1: save it into the “Documents” folder, as shown by default. Doing so would enable you to save the file locally, and therefore access it without the need of a wifi connection (for example, during a long flight). Click on “Documents”, and the file is automatically saved. You are then asked if it is okay for the app to leave this screen – say Yes, and you return to the default screen. You will notice your file list now includes not just the .txt file we started with, but also the .pdf version of that .txt file (screenshot below). You can use Save2PDF to access pdf files stored in your “Documents” folder: select the .pdf file by tapping onto it, and its content will appear in the right hand side window within the app. You can also view your pdf file in any other app that supports it – see below for more on this.

6. Option number 2: save the file onto one of your cloud services such as Dropbox. By doing so the app will save the output in your Dropbox, box.net, Google Docs or iCloud account and the file will be available from any devices (smartphones, tablets, desktops and laptops) that have Dropbox (and the others) installed onto. If you want to save your output onto your Dropbox but also want the file to be available on your iPad without an internet connection, you will then need to go into your Dropbox using the app on your iPad, navigate to the location where you saved your file, and make the file a favourite by starring the file – this way, the file will be available offline on your iPad.

To save the output into your Dropbox, select the “Local files” drop down menu on Save2PDF (we used the “Documents” folder earlier on to save the file locally) and a number of cloud services will be listed. Tap on the one you want to use, say Dropbox. If this is the first time you’re saving a file into your Dropbox account, the app will ask you for your Dropbox credentials, and once validated your screen will display the folder structure of your Dropbox. Select the folder you want to output saved into, and the file is saved. In no time, it will be available on any other device your have Dropbox installed.

Creating a pdf file out of a website or pictures on your iPad

This is a very similar process to the one aimed at creating a pdf out of a file – the app has a built-in web browser, which means you can take a print out of a web page with you in a pdf format. To do that, select the “Web pages” tab at the bottom of the screen, and using the address bar enter the address of a website.

To make a pdf file out of pictures, select the “Images” tab – and by clicking the “+” icon you can import as many pictures as you’d like from your camera roll and convert them into a pdf file. This could be handy if you’ve taken screenshots of webpages for offline reading.

Once you’ve loaded the webpage or selected the images you want to convert into a pdf format, tap onto the pdf icon on the top right hand corner of the app and follow the steps mentioned earlier.

Viewing your pdf files on the go

We mentioned you could use Save2PDF to view a pdf file you created using the app. There are other (and better) ways to access your pdf files, for example using Amazon’s kindle app, Apple’s iBooks, Adobe Reader and any other office software which we will cover in another post later on.

How to export a pdf file created using Save2PDF for viewing into another app? Easy..!

1. Select the file you would like to access by ticking it (screenshot), then click the fourth con from the left within the app – it offers ample exporting opportunities, such as (1) emailing it to yourself or someone else, (2) exporting the file, (3) moving it to a different location, (4) renaming it, (5) duplicating it, (6) zipping it and (7) opening it into another app.

2. By selecting “Open with App…” you will be presented with a list of apps that support pdf documents, including iBooks, Adobe Reader, QuickOffice, GoodReader etc.

3. If you’d like to annotate the pdf file, I would recommend opening the file with GoodReader or Adobe Reader – both allow for inserting comments, highlighting text etc. If you’d like to save the file and keep it maybe for future reference, why not opening it in iBooks instead and the file will be presented in the same way as a book on a shelf. You can then create collections within iBooks, for example a “Reference” section and move the file into that particular collection. We’ll cover iBooks later on too.

Please feel free to sue the Comments section if you’d like us to cover anything else!

Creating mind maps using your iPad

One of the forthcoming training sessions will look at the simple ways for you or students to create mind maps using the iPad. You will find several apps that do the job – one I have used is Mindjet (free) – a simple tool to create (simple) mind maps like the one attached to this post.

Why and when would you want to create a mind map?

Mind maps help structure your thinking about a particular problem, topic, discussion. It highlights the structure of your thinking, and the relationship between various components of it. I tend to use mind maps to structure my own presentations (the one linked to this post refers to a research conference presentation). I also create a mind map in the hour that precedes most of my lectures – I find them useful to remind myself of the structure of the lecture. Whether you might be interested in producing these maps depends on your way of approaching your lecture: I never bring notes with me in the lecture theatre, so mind maps play an important role for me. If I held a single document with me while lecturing, it would probably be a mind map for the session I was attempting to deliver!

Mindjet is easy to use. To start, create a new map by pressing the + icon on the top left hand side of the screen (in mindjet), give it a title and save it somewhere. Then long press anywhere on the screen and a pop up will appear: enter some text or an image (which you can take from your iPad’s camera, or that you import from your Camera Roll). Then press anywhere on the screen and your first piece of text or image will appear on the map. Hold it, and a set of arrows will appear, enabling you to link a second piece of text (or image) to the first one. And so on… We will cover it in one of the forthcoming training sessions.

Connectivity

I find Mindjet useful, not because it is a powerful app (it is pretty simple, but then my mind maps tend to be pretty simple!) but because the connectivity options are pretty useful:

– email to yourself (or anyone): once you have created your map, press the Share icon to email the structure of your mind map to yourself or anyone else. It will also automatically attach a pdf version of the mind map

– save in your dropbox: Mindjet can save your  mind maps into a dedicated folder on your dropbox, which means you will never lose it

Give it a try. It is an easy to use app, and the help file is designed like a mind map – click to expand individual topic and you will get started in no time.

Useful apps for content consumption and creation on the iPad

The spreadsheet below has details of useful apps for content creation, consumption and collaboration on the iPad. Some of them are free, other available at a cost. When selecting an app

(1) always read the reviews and star rating for the app on the App store

(2) you may want to try the free ones first, then go for the more expensive ones later

(3) wait until the training session takes place, so that you can get a chance to interact with the app before purchasing it.

Bear in mind Apple does not issue refunds, so once you have purchased an app it is too late to change your mind.

The spreadsheet below will be frequently updated. If there is an app you feel worthwhile please post on this blog.